9 Free Tools You Can Use To Start Your Virtual Assistant Business

If you're thinking about becoming a Virtual Assistant and you're suffering from a little anxiety about what tools you might have to purchase to get started. ⠀

Have no fear!⠀

Here's a list of 9 Virtual Assistant free tools you can use to get started.

This post contains affiliate links through which I may earn a small commission if you choose to purchase, at no additional cost to you. We only share products or services we personally use and love!

Paypal - Use this to accept payments from your clients. ⠀

Typeform - Use this to create online forms for your client to fill out. You can create intake forms to collect information about your client or to get feedback. ⠀

Acuity Scheduling - You're definitely going to need a way to schedule Discovery Calls. This is a free option that you can add to your website. ⠀

LastPass - You can store passwords for yourself and for your clients. ⠀

Zoom - This is a great tool to use for face-to-face Discovery Calls as well. ⠀

HelloSign - Under the free plan, you can send up to 3 contracts a month. If you send more than 3, there’s a monthly fee.⠀

Google Drive - You can create documents, spreadsheets, and slide presentations and store everything in Drive. In addition you can share files, folders, save images and collaborate. ⠀

Trello - Organize and prioritize your to-do lists in an easy, visual way. You can use it to keep up with client work too! ⠀

DropBox - If you want a place to store just about anything you create and you don't want to save it to your computer or a zip drive...use DropBox. The free basic plan gives you 2GB of space.⠀

There are also a few paid Virtual Assistant tools I can’t live without. 

Canva - Canva is where I create all of my social media content for myself. I’m no graphic designer. Canva is perfect when I create my graphics for Instagram and Pinterest. I also use it to create my freebies, workbooks, and ebooks. There is a free version but I use the paid one because it allows you to store your branding, upload typography and more images and tools are available with the paid version.

Dubsado - Dubsado is a website that I also like to use for invoicing, but it is a WHOLE LOT MORE! Dubsado is the leading tech I use for my business. I do everything with Dubsado. Proposals, contracts, invoices. It also serves as a CRM, and I store my information about my clients and my leads. Dubsado is not cheap. However, if you want to try it out, you can read this blog post I wrote about and decide if you want use it. If you do, you can use it for your first three clients/contacts for free to see how it works. When you enter your fourth client, you are charged. Click on the link, which is attached to my code and you receive a 20% discount on your first year.

Tailwind - Tailwind is my bread and butter when it comes to scheduling for my Pinterest management clients. Tailwind allows you to schedule pins, join Tailwind communities, and use their smart loop. The best thing about Tailwind is that it saves you time! Depending on the plan you choose, you can schedule anywhere from 100 to unlimited pins on Tailwind. If you want to read more about Tailwind, check out this blog post I wrote about it. If you want a free trial of Tailwind that allows you to schedule up to 100 pins for free, you can click the link above. The basic account is less than $15.00 per month.

Grammarly - It is a useful tool for checking your writing, especially if you’re not confident with your grammar or spelling. It is a great tool to check your website, email, and blog content before you publish it to the world. It is effortless to use, and if you also do a lot of writing for your clients, you can use it for that as well. Grammarly is free to use, but if you use the paid version, you have access to their plagiarism tool as well.

Get organized and ready by creating new accounts with these free tools. ⠀

This post is proof that you can start your online business with a limited amount of money and still have everything you need to run your business effectively and efficiently.

If you have any questions or suggestions, please feel free to drop in on me on Instagram - my favorite online hangout  - @skyrocketvirtual

Getting Ready for a Discovery Call? Download All The Right Questions To Ask To Get You From Call - to - Client!

7 Tools I Use In My Business

Owning an online business is a lot of work! If you’re an online business owner, you wear many hats: tech support, customer service, social media manager, copywriter, editor, business strategist, financial analyst.

It’s a never-ending list.

With limited resources and personnel to complete your unending to-do list, it’s essential to manage business operations to maximize your efficiency strategically. Often this includes embracing technology that allows us to automate systems and set them up to work for us while we’re working on other areas of our business.

This post is a compilation of my favorite business tools that I use to manage and streamline operations in my business.

This post contains affiliate links through which Skyrocket Virtual Solutions may earn a small commission if you choose to purchase, at no additional cost to you. We only share products or services we personally use and love!

7 Business Tools I Love To Use In My Online Business

Canva

Canva is where I create all of my social media content for myself. I’m no graphic designer. Canva is perfect when I create my graphics for Instagram and Pinterest. I also use it to create my freebies, workbooks, and ebooks.

You Might Also Like: How To Use Canva For Your Online Business

Google Drive

I love Google Drive. I store everything in Google Drive. All of my blog posts, client notes, anything I write, I start in Google Drive. What I love the most about Google is that it is entirely online, which means I can take it with me anywhere. If you don’t want to purchase Microsoft Word, Google is the perfect alternate.

Wave

Wave is an app I use to invoice clients if I am a subcontractor. It allows me to track the invoices I’ve sent, when they pay and when they are unpaid. It’s straightforward to use, and it will enable me to duplicate previous invoices easily. It saves me so much time. I can create an invoice for a client in less than 5 minutes, send it off, and get paid in less than five days!

Dubsado

Dubsado is a website that I also like to use for invoicing, but it is a WHOLE LOT MORE! Dubsado is the leading tech I use for my business. I do everything with Dubsado. Proposals, contracts, invoices. It also serves as a CRM, and I store my information about my clients and my leads. Dubsado is not cheap. However, if you want to try it out, you can use it for your first three clients/contacts for free to see how it works. When you enter your fourth client, you are charged. Click on this link, use my code, which will give you a 20% discount on your first year.

You Might Also Like: How To Use Dubsado For Your Business

Tailwind

Tailwind is my bread and butter when it comes to scheduling for my Pinterest management clients. Pinterest allows you to schedule pins, join Tailwind tribes, and use their smart loop. The best thing about Tailwind is that it saves you time! Depending on the plan you choose, you can schedule anywhere from 100 to unlimited pins on Tailwind. If you want to read more about Tailwind, check out this blog post I wrote about it. If you want a free trial of Tailwind that allows you to schedule up to 100 pins for free, you can click this link here. The basic account is less than $15.00 per month.

You Might Also Like: How To Use Tailwind With Pinterest

Buffer

Buffer is similar to other social media schedulers like Planoly and Later. They all work in the same way, but I enjoy using Buffer and find it easy to use. The free version allows you to publish to schedule up to 10 posts to Instagram, Facebook, and Twitter.

Grammarly

Grammarly is a useful tool for checking your writing, especially if you’re not confident with your grammar or spelling. It is a great tool to check your website, email, and blog content before you publish it to the world. It is effortless to use, and if you also do a lot of writing for your clients, you can use it for that as well. Grammarly is free to use, but if you use the paid version, you have access to their plagiarism tool as well.

Final Thoughts About My Favorite Business Tools

As you can see, you don’t need to spend a ton of money on managing your business operations if you are starting.

This post is proof that you can start your online business with a limited amount of money and still have everything you need to run your business effectively and efficiently.

If you have any questions or suggestions, please feel free to drop them in the comments below.