How To Use Canva For Your Online Business

Running a business, especially as a small business owner or an entrepreneur, can be stressful! If you’re a small business owner or entrepreneur, you probably do ALL THE JOBS!!! You are responsible for your own tech support, social media management, content creation, business strategy, selling your service or product, and business finances. Not to mention finding clients!!!

And that’s not all, is it?

You are more than likely running your small business on limited funds, so, it’s really important to find resources that will help you manage your business without a lot of out-of-pocket expense - at least in the beginning. If you’re running the show by yourself, this means you're going to have to embrace a few online technologies to help you stand out. One of those of online technologies is Canva! And guess what...IT’S FREE!!!

Yes. FREE.

There is a paid version of Canva that gives you a whole lot more bells and whistles when it comes to design, but if you’re looking for the simple to help with graphic design then Canva should be your go to to create beautiful graphics.

What can you create with Canva?

Social Media Graphics

Facebook. Instagram. Twitter. You name it - you can create simple - in your brand colors - social media graphics for all of your social media. The templates that are already there are more than enough to get you started. All you have to do is change the backgrounds to your brand colors, use their free stock images or upload your own, and you’re good to go.

Pinterest Graphics

You’re not on Pinterest? WHY NOT??? If you’re a small business owner, entrepreneur, coach, virtual assistant, have an online business - and you’re blogging or plan to blog or sell a product - YOU NEED PINTEREST IN YOUR LIFE. It will drive TONS of traffic to your website.

Trust me.

If you don’t believe me - let’s talk about it and I’ll tell you why.

Portfolio

If you’re a looking for clients and a way to WOW them with everything you know or a service you can provide - a portfolio is a nice - and beautiful - way to show them. Canva has several templates you can choose from. And again - you can alter them to match your brand colors.

Email Opt-Ins

Nowadays EVERYONE needs to grow an email list. You need to be in someone’s email box at least once a week showcasing what you KNOW - what you SALE - or what SERVICE you can provide!!! You can create an opt-in quickly with a pre-made design in Canva.

Podcasts You Should Listen To!

eBooks

Are you thinking about self-publishing an e-book one day in the future? Canva’s got your back!!! This I must admit I have NOT done, but I know it CAN be done with Canva.

Branding

I’m sure you’ve read a lot by now about “branding” your business, picking out the right colors, setting the tone for your business. Canva can help you with that as well. Check out this blog post that can help you with choosing colors for your brand.

Logo

I must admit I sucked it up and spent the moolah for my logo because I wanted something very specific and I couldn’t find it on Canva and at the time - I hadn’t experimented enough with Canva to do it myself. Plus, I really don’t see myself as super creative but I’m getting better and better every day with my design skills. If you have a good eye for design and you aren’t ready to hire someone to create your logo for you, then try using Canva until you are.

These are just a few of the design options you can create in Canva. There is so much more. Go explore!!! Like for real...go NOW and explore what you can create with Canva!

Xoxo

6 Ways A Virtual Assistant Can Help A Lawyer

Are you a lawyer wondering how a Virtual Assistant can help you in your growing law practice?

Customer service, administrative tasks, social media management, and office management are just a few of the tasks that need to be dealt with on a daily basis in a busy law practice. But if you’re an attorney just starting out, a lawyer running your own office, or a lawyer in a small practice, you might be handling these day-to-day tasks without the help of a paralegal or an assistant.

By outsourcing these tasks rather than paying someone to sit in your office and earn an 8-hour  wage that includes benefits, sick leave, and vacation leave, you can make your office much more efficient. Some specific tasks a virtual assistants can handle include:

• Answering phones

• Setting up/confirming appointments

• Sending out appointment reminders

• Transcription

• Overseeing your schedule

• Email inbox management

• Bookkeeping/Accounting

• Website setup and maintenance

• Social media management

• Legal research

A virtual assistant can help you with specific tasks that can completed virtually. The tasks a virtual assistant can be specific or broad. A virtual assistant can do only your bookkeeping once a month or assume the role of a virtual part-time employee whose shoulder you don’t have to look over every day.

What can an attorney outsource to a Virtual Assistant?

Bookkeeping

Bookkeeping is one of those things that are necessary but boring and time consuming. Since these tasks are systematic and repetitive, a VA can do them well. Many VAs have bookkeeping experience, so these tasks are not a huge challenge. A VA can invoice your clients, pay your bills, and renew your memberships.

Social Media Marketing

You don’t have time to Tweet, Like, and Follow people or respond to comments on social media. A lot of VAs have experience in social media marketing. In addition, a virtual assistant can promote you to a broader audience and manage your social media accounts.

Email

One of the most-common things virtual assistants do for clients is help them with email management. Once you give them access to your email, they can sort and organize your inbox and prioritize your emails so you spend less time looking at your inbox. A virtual assistant can forward you the most important email, answer the common ones, and manage emails from perspective and current clients, including setting up appointments and answer basic questions about your practice.

Manage Your Calendar and Set Meetings

Virtual Assistants can set appointments with clients and manage your schedule. VAs can set up client meetings by looking at your schedule and adding appointments to your calendar. They can also remind you when you need to be in court. This will save you time from having to email back-and-forth with a client to find a suitable time to meet.

Transcription

Do you take notes by hand? Record them with a small cassette player? Handwritten notes can be scanned and sent to your virtual assistant; recordings can be picked up. Then, your VA can type them up and save them in a client’s folder online.

What about your legal paperwork?

Do you file your legal paperwork online? Most court systems have moved the task of filing motions and briefs online. This is also a task a virtual assistant can do for you!

And there is so much more!

If you are a lawyer that needs help managing your busy law practice, think seriously about getting a Virtual Assistant like me to help you.

Need a list of all of the wonderful things a VA can help you with...download the Lawyer VA Task List today!

I Need This Task List!

Rock Your Discovery Call: All The Right Questions To Ask To Get You From Call To Client

You started your Virtual Assistant business.

You set up your website.

You are rocking your social media game!

The moment you’ve been waiting for arrives. You book a client discovery call!!

Now what?

Panic sets in.

You wonder...what the heck do I do now?

I’ve been there!!

Don’t worry. I’ve got your back. I’m going to share with you the exact questions you need to ask during your discovery call so you can BOOK THAT CLIENT!!!

First things first:

#1 Let the client talk first.

Allow them to kick the conversation off. Take notes. They may even answer some of the questions listed below.

#2 Smile

Especially if you’re on a Zoom or Skype call.

#3 Closing statement

Even though you don’t know how your discovery call is going to go, have a closing statement prepared about YOU. Who you are. What you offer. Why you are the best choice. Practice this statement over and over in your head so you know exactly what you’re going to say so that you only have to tweak it once you’ve asked all of your questions.

#4 Follow up

Follow up immediately after the phone call with an email stating how much you enjoyed talking to them. If the client asked you for references or examples, send those with this email. In addition, set a reminder to follow up with them at least one week after the discovery call to keep YOU in their mind if they haven’t yet made a decision.

And Remember!!!

Your voice has to shine through.

Your personality has to be on point.

NOW!!! Are you ready for the discovery call questions I used to book my first client?

WELL...download this free template NOW!

Xoxo

Raquell

I Want The Discovery Call Questions

5 Ways (and more) A Virtual Assistant Can Help A Blogger

Are you a blogger wondering how a Virtual Assistant can help you manage your blog? As a blogger myself who only manages to post about once (maybe) a week - I imagine if you’re a full-time blogger who makes their living earning a nice profitable income from having a blog - the tasks you have to complete are 10xs what I do.

Have you ever thought about hiring a Virtual Assistant to help you?

No?

What you may be thinking…

It’s MY baby!

How can I trust someone else to do everything I do and do it correctly?

What if they screw up my site?

I wouldn’t even know what to outsource to a Virtual Assistant!

These are all questions/statements that are possibly running through your head right now. But guess what...I’m here to help you decide if hiring a VA is the right thing to do for you and your blog.

There are a number of ways a Virtual Assistant can help a Professional Blogger. I’m only going to describe 5 (really more) of those ways but I’ll list more at the end of this blog post.

#1 - A Virtual Assistant can help you generate blog post ideas and maintain an editorial calendar.

You know your topic. You wouldn’t have a successful profitable blog if you didn’t. But have you ever thought about using a Virtual Assistant to bounce ideas off of? Someone who might come at your niche from a different perspective and see it just a little bit differently from you? A person who may be able to do detailed research and offer you enough content to last you for an entire year? A Virtual Assistant can do that. You can find a Virtual Assistant who has a background in library science which makes them a born researcher. Once the two of you generate new ideas to blog about, your VA can create an editorial calendar to keep your content fresh and so you never run out of ideas.

#2 - A Virtual Assistant can help you draft and format blog posts and optimize blog post for SEO

Drafting and formatting a blog post can take a lot of time depending on what you’re blogging about. Do you want to add pictures? Video? A recipe? Links to other blog posts? Optimize the blog post for SEO so it shows up on Google searches? A Virtual Assistant can help you with this too. Finding the correct pictures, finding or editing video, adding a recipe if you’re a food blogger - these are things you can outsource to a VA. What about all of your similar content? If you want to make a blog post an evergreen blog post you need to link it to similar content you’ve already written about or other content that’s out there that will enhance your blog post. The right VA is more than willing and able to complete these tasks for you. And let’s not forget about SEO! Once your VA knows the topic you’re going to write about, they can research key SEO words, make sure they are included in your title and carefully situated throughout your blogpost to insure you start showing up in Google searchers. A VA can help your site be an expert site when people search about certain topics.

#3 - A Virtual Assistant can help you manage and reply to blog comments and social media comments

A key task you can outsource to a Virtual Assistant is responding to blog post comments, sharing your content on your social media and responding to those comments as well. Your regular visitors on your blog and on your social media love to chat and communicate. That’s why they leave comments. There’s nothing I dislike more than commenting on a post or on someone’s Instagram and they don’t comment back. Now don’t get me wrong - when you have time in your schedule you should definitely respond to comments, especially those that are specific to your niche and may need a more elaborate or thought out response, but for people who leave generic comments, you can allow your VA to respond to those comments in a way that will keep those visitors coming back.

#4 - A Virtual Assistant can help you manage advertising relationships and create and manage affiliate programs

Advertising relationships and affiliate programs are your bread and butter, right? Cultivating and growing these relationships are a must if you want to continue to have a profitable blog. There may be companies or industries out there who offer affiliate and/or sponsorship programs you don’t know about or haven’t had time to research. There is only so much time in your day and research may not be a high priority on your schedule. Outsource that task to a Virtual Assistant! Of course you don’t want to have too many ads running on your blog that end up distracting people away from YOUR content. But, the right  VA can help you decide which relevant ads should be embedded in each one of your blog post.

And finally…#5 - Manage Your Pinterest Business Account

If you’re not on Pinterest - you are DEFINITELY missing out. Like Google, Pinterest is a search engine...a VISUAL search engine. When was the last time you went searching for info and didn’t go to Pinterest first? I know I don’t. Sure...a lot of the time I go to Google and type in what I’m researching about. But when I really want to learn something or know how to do something - I go straight to Pinterest and I’m not the only one. On average, millions of people use Pinterest to get information. Get in on that party and allow your Virtual Assistant to manage your Pinterest account. A Virtual Assistant can help you create a pinning strategy with Tailwind, create pins on Canva, organize and update your Pinterest profile, research Pinterest SEO and titles and create more boards if you need them. Do not sleep on Pinterest. It is one of the most lucrative ways to draw people to your website, content, your email list and it has the definite potential to turn these people into clients. Let a Virtual Assistant help you do that.

There a lot of other things a Virtual Assistant can do for a blogger:

1. Back up blog

2. Keep website up to date

3. Update plugins

4. Keep a blog content bank

5. Find opportunities to guest blog

6. Comment on other blogs

7. Sending out newsletters

8. Email management

9. Keyword research

10. Update date older blog posts (tags to images, add links to other related posts, make posts evergreen)

If you are a blogger that needs help managing your blog, think seriously about getting a Virtual Assistant like me to help you. Need a list of all of the wonderful things a VA can help you with...download this Blogger VA Task List today!

Blogger Virtual Assistant Task List

What Exactly Does A Virtual Assistant Do

Hiring a using a Virtual Assistant to take time consuming tasks off your hands can save you hours of time you could be working on and growing your business. A Virtual Assistant is an executive assistant that does all of your administrative tasks - only virtual. What does that mean for you? No overhead. No health insurance. No taxes. An independent contractor who will assist you for a set price - no more, no less, for as few or as many hours as you need them to.

Is your email inbox overflowing with unanswered responses? Have you neglected to post on your business social media accounts lately? Are you wondering what your competitors are doing?

If you’re saying to yourself that your budget just isn’t set up for that right now...you’re doing yourself a disservice. Did you know you can hire a Virtual Assistant for as little as $259.00 per month?

Well okay you might say. $259 a month isn’t so bad. What can I get for $259 per month?

Are you a blogger?

• Blog Management

• Content Creation

• Responding to Blog Comments

• Blog Traffic Reports

• Backups and Updating Plugins

• Maintaining Editorial or Content Calendar

• Setting Up Affiliate Programs

• Affiliate Program Maintenance

• Scheduling Pins on Pinterest w/Tailwind

• Tailwind Maintenance

Are you an Entrepreneur or Small Business Owner?

• Newsletter Design

• Newsletter Content Creation

• Email Automation

• MailChimp (or some other email software program)

• Email Marketing

• Landing Pages

• Website Design and Management

• Meeting Minutes

• Transcription

• Appointment Setting

• Calendar Management

• Internet Research / Competitor Research

• Customer Service

• Event Planning

• Travel / Hotel Arrangements

• Payments and Invoicing

Are you a Consultant or Teach Online Classes?

• Email Automation

• MailChimp (or some other email software program)

• Email Marketing

• Landing Pages

• Sales Funnels

• Group Management (Facebook, LinkedIn

• Technical Writing

• Social Media Strategy

• Ads (Facebook, Instagram, Google, LinkedIn)

• Online Teaching Platform Set Up

• Content Creation for Courses

• Webinar Assistance

These are just a few of the tasks a virtual assistant can take off your hands so you can focus on your business.

My goal as a Virtual Assistant is to help executives, small business owners, entrepreneurs and bloggers spend more time working on their business rather than in it. Running a business today, big or small, requires wearing many hats and a huge commitment of time, energy, and resources. When there are too many tasks to complete and you lack the time or expertise to do it all, I want to provide assistance in managing your communication, administrative, and marketing needs. I want to help you save time and money by taking tasks off of your plate, therefore allowing you to focus more on where you’re gifted, and where to bring the best value to grow their business.

Want to schedule a free consultation with me to see how Skyrocket Virtual Solutions can assist you in your business?

Click below and set up a consultation now!

Schedule A Consultation

5 Podcasts I Follow To Learn About Growing & Improving My Virtual Assistant Business

So…I’ve become obsessed with podcasts.

I never even thought about listening to them before. I guess because I have a visual and tactile personality. I like to see and do. I like to listen to music…but it’s okay. I LOVE to listen to books, but it requires “active listening.” My favorite hobby is reading so I didn’t see it as the same thing. But I was applying for a VA job a couple of weeks back and on the application, they asked, “What is your favorite podcast?” and I was like hmmm…I don’t have one.

I decided to check them out.

And now…I’m obsessed. I listen to them all the time in the car now on my way to and from work, to the gym, at the gym. I’m listening to podcasts instead of books now and that is sooooo not me. I have several that I’ve subscribed to that I haven’t had a chance to listen to yet but the ones that I have…I can’t get enough of this ladies’ valuable knowledge.

If you’re a new VA and looking for some FREE insight into growing your business, you might want to check these out. Now, not all of these ladies are VA’s BUT they come with a wealth of knowledge that you can use to grow your business with marketing strategies, social media, creating online classes, etc. They are all worth a listen.

Are you a new Virtual Assistant? Get my Step-by-Step Action Plan and follow the steps I took to start by business!

The Best Podcasts To Listen To For Your Online Business

Having the courage to start your own business and actually sell your consulting services online can be tough. Look, it may not be easy but can it can simple. In each episode, we take a deep dive into one core growth strategy so you can gain a solid understanding of what’s required to serve, sell, and scale your consulting business. All you have to do is listen to what Jereshia Said.

How do I start an online business? Grow my email list to thousands of subscribers? Sell more and grow faster? These are just some of the big questions that leading online marketing strategist, Amy Porterfield, digs into on the top-ranked Online Marketing Made Easy Podcast. In addition to mini marketing masterclasses and step-by-step guides, each episode is designed to help you take immediate action on the most important strategies for starting, scaling, and automating your online business. Amy’s specialty is getting into the online trenches with you. Thinking about creating an online course? Want to promote with webinars? Need help with your Facebook ads? Discover why hundreds of thousands of online business owners turn to Amy Porterfield to generate more profits and to make sense of the online marketing space, implement the strategies that really get results, and turn that side hustle into a business that lasts.

Welcome to the Boss Mom Podcast, where women in all stages of raising their business and family come to get tools, tips, and support to help make their Boss Mom world just a little bit easier. WIth host Dana Malstaff.

How do I get started? What if I fail? Who will hire me? Is it really possible to create a consistent, full-time income from home? Welcome to the Live Free Podcast with Micala Quinn where we will be answering these questions PLUS many more! Whether you’re just starting your freelance business (heck even if you don’t know what freelancing is yet) or you’re looking to scale, this podcast will give you tangible business advice along with inspiring interviews to help you create a life and career that works for YOU and YOUR family. Your host, Micala Quinn, started out teaching high-school English, but when her first child was born, she immediately began searching for something more. She wanted a way to stay at home with her daughter (and future babies) but still needed to bring in a full-time income to help support her family. Micala started freelancing, quickly replaced her full-time income, and now helps other moms (like you) get started and grow their freelance business from scratch to 5K and beyond! She believes that being a working mom or a stay-at-home mom no longer needs to be a black and white decision. You CAN have both. On your terms! Our motto is Mom Strong, Work Smart, and Live Free. Are you in?

The Nicole Walters Podcast is for the everyday entrepreneur that wants to increase their income but doesn’t know where to start. If that’s you, you’re in the right place! Nicole Walters is a wife, mom, income strategist, entrepreneur, and the founder of The Monetized Life™. Join Nicole each week for a new episode packed with what you need to know to gain clarity, grow your network, and monetize your life using the proven corporate strategies she mastered in 10 years as a Fortune 500 executive. Whether you’re just starting out and don’t know your next step, or you're multi-passionate and don’t know the right next step, Nicole is here to break it down for you! Rich friend, let’s add some commas to your bank account! Listen each week. Do. The. Work and success WILL come!

Those are my top 5. Hop on over to iTunes or Google Play and listen to what these ladies have to offer. I promise you won’t be disappointed!

*****This list has been updated and a few added as of 2-8-2022.****

The Robyn Graham Podcast is a podcast for entrepreneurs who want to build a strong foundation for long-term brand and business success. Through interviews and solo episodes you'll learn brand marketing strategies, strategies for building a successful business, strategies for creating a personal brand that connects with your ideal audience, personal development tips, mindset strategies, and so much more.

Social Media For Mompreneurs is a podcast for mompreneurs who want to scale their Instagram in an authentic, easy, simple, and fun way. In this Podcast, you will find creative copy and content tip hacks for hashtags, sales, audience growth, the allusive algorithm, and expert guests who will help us blow up the gram. Find exciting Instagram coaching episodes, branding strategies, copy hacks, and more.

Black, Banked, and Booked Out is a podcast that helps ambitious WOC create wildly successful online coaching businesses without the stress or overwhelm.

Rewild is the podcast hosted by Nesha Woolery, who teaches solopreneurs and service-based business owners how to simplify their entire business, from their mindset and marketing to their systems and processes, so the business doesn’t seem so overwhelming anymore.

Xoxo

Raquell

How I Found My First Client

I’ve decided from time to time I’m going to post about my journey as a new Virtual Assistant / Social Media Manager / Pinterest Manager (boy that’s a lot). Every day on Facebook groups I’m a member of, I see welcome after welcome for people starting a business as a Virtual Assistant or Social Media Manager. Since I’m a newbie as well I thought I’d start blogging about the things I’ve learned to do, not to do, everything that has worked, and everything that hasn’t worked. Hopefully, these posts will inspire, teach, or motivate other newbie Virtual Assistants on their journey.

Tales of A Newbie Virtual Assistant

So. I got my first client last week.

Squee!!!

He wasn’t a retainer client, but, I provided a one-off service, and he paid! I feel awesome about that. I’m hoping that in the future when he needs something else similar to what I did for him, he’ll come back again. That’s what we want, even if it’s a one-time service, right? We want our clients to come back. Even if it’s every once in a while or one time, he is a client I helped and a client I can get a reference/testimonial from to put on my website. It shows I have experience now. That someone actually believed in my service, thought I was capable of helping them, and I did.

How Did I Find My First Virtual Assistant Client

A Facebook Group.

That’s right.

When people suggest that you join Facebook groups related to the market you’re going to target and participate and add value to the posts you see - do it!!! It works. Plus - in some of these groups, people post job opps looking for help. That’s how I found my one-off client. And I almost didn’t get him. After I replied to his post on the FB group I sent him a PM. When he replied back to me, the service I told him I could provide wasn't really what he needed. In that reply, he told me what he did need. I gasped because it was right up my alley.

Research.

I’m a born researcher. It’s my DAY JOB. I’m a high school library media specialist. I live for research which made me perfect for this job so I pitched myself AGAIN...and it worked!

I got my first client.

From the day I started my business (December 10th) it took me a little over six weeks to get my first client so don’t despair if you’re a newbie just starting out. Some people luck up and get clients really quick - some of us - not so much.

6 Tips For A Newbie Virtual Assistant

Don’t doubt yourself.

Don’t quit on yourself.

There’s a reason why you CHOSE to do this.

Go back and look at your goals.

Go back and look at your business plan.

Go back and look at your “why” and keep moving forward.

You’ve got this.

In the meantime keep checking things off your to-do list. If you don’t have one of those - I do. Click on the pic below and get a copy of the ‘Step-by-Step Action Plan I created to get myself ready for my new VA business. And I’ll tell you a little secret - I’m still checking things off this list and adding things to it.

So I will get it done and so will you.

Update: How I Consistently Find Clients For My Virtual Assistant Business

I show up.

I consistently show up on social media: Instagram and in Facebook groups, and I interact and provide value, tips, advice about what I do and who I help. I also have systems in place using Dubsado. In Dubsado I manage my calendar, proposals, contracts, and invoicing. Dubsado allows me to create a seamless client experience from start to finish without missing a beat. I also have a strategic discovery call process that gets from client to contract as well. So make sure you set up your processes and have a plan in place for every step of your Virtual Assistant business.

Xoxo,

Raquell

4 Steps To Better Time Management for Entrepreneurs and Small Business Owners

This blog post was originally published on January 18, 2019. It has been updated as of March 13 2020.

7 Tips to Better Time Management

Have you learned how to manage your time as an online small business owner?

It’s something that can be difficult to do with the distractions that come with being online the majority of your workday.

Social media. Emails. Online classes.

These distractions can keep you from being productive and completing the necessary tasks required in your business and those of your clients. Learning time management isn’t something that’s really new, but if you don’t have a system in place to assist you with being productive, you can find yourself off task, and worse, procrastinating.

Here are 7 tips for better time management.

Make A To-Do List

Even if you create a simple to-do list on a piece of paper, create a to-do list each day of the tasks you want to complete. Keeping that list front and center next to you or on your computer as a constant reminder can keep you focused. In addition, a to-do list has always been the most effective way to remind you of what you need to complete on a day-to-day basis.

Schedule Tasks You Need To Complete

Go an extra step and create a schedule after you complete your to-do-list. By creating a schedule, it also gives you an opportunity to take breaks for browsing on social media. But a schedule will keep you on task when you know you need to “check email at 2:30p.” :-)

Delegate Tasks

At some point (hopefully), you will come to a point where you are so busy that you will need help in your business. Do not hesitate to seek help. Whether it’s a virtual assistant, social media manager, Pinterest manager, or someone to help you with email marketing, delegate tasks so your business will continue to grow and scale.

Take Breaks

When you need a mental health break or a vacation, take a break! Don’t burn yourself out to a point where you’re not enjoying your business anymore. This also applies to your daily tasks. When you write out your to-do list and your schedule your tasks, write in breaks.

Avoid Task Switching

Don’t get distracted. Routinely switching tasks guarantees that you will never get anything done, or at the very least, tasks will take you longer to complete. This also applies to getting distracted with social media or checking your email when you should be finishing a project. Use your to-do list and your schedule to give yourself breaks to do the things that distract you. And don’t switch tasks in favor of doing something else. Once you start a task, finish it.

Set Time Limits

If you give yourself a deadline to complete a task or project, stick to it. A task can take one hour, a project can take two weeks. Set time limits and keep them. When you do, you will always be productive.

Track Your Time

After you implement a few time management strategies, start tracking your time. When the time comes for you to outsource (delegate) tasks, you will know exactly how much time it should take to complete the job duties you will outsource. For one or two weeks, write down exactly what you do each and every day (your to-do list will help with this) and track how much time it takes you to complete. This will also help you manage your to-do lists and your schedule.

Original Blog Post…

If you’re a small business owner or entrepreneur - you probably have a lot of irons in the fire. Social Media. Talking to Clients. Talking to Suppliers. Payroll if you have employees. Budgeting. The day-to-day tasks you have to complete are endless and ongoing. Being able to effectively manage your time is a must. Knowing what you’re trying to accomplish each and every day is a must if you want to have a successful business. If you struggle with this, there are four things you can do to be more efficient with your time.

Plan

Plan your day. Really. That sounds simple but knowing what you’re going to do the moment you walk into your office gives you focus. I love to-do lists. Whether it’s on your cell phone, an iPad, your computer, or on a piece of paper - write down what you want to accomplish so you can check it off when you’re done.

Prioritize

Once you write down your to-do list - decide what’s important. What needs to get finished first? What is going to hinder you from making money? Satisfying a client’s needs? Moving to the next step of other tasks? Figure that out and you’ll know what to concentrate on first.

Don’t Stop Until You Finish

After you plan and prioritize - Get. To. Work. And don’t stop. Don’t start one task and jump to another before you even finished the first item on your list. The only way to check things off your to-do list is to actually finish them. Yes, you might get interrupted, but don’t you make a to-do list AND prioritized that list for a reason. Complete one task and a time until you get them done. And YES your list is probably un-ending - but as long as you’re ticking things off that list one-by-one, you’re helping your business grow.

Stop Procrastinating

Don’t put things off because you don’t want to do them. There will be some pain points when you’re the boss, the owner, the small business owner, the entrepreneur. But - if you’re a one-wo(man)-show, somebody has to do it and if you haven’t outsourced that task to someone else - you’re the only one who can get the job done. So do it. Maybe you can’t afford to outsource it out just yet because you’re still growing your business, but if you’re not procrastinating, and you’re systematically checking things off your to-do list, one day you will be able to outsource the tasks you like the least to someone else. Someone like me, a virtual assistant or social media manager, an efficient Jill-of-all-trades who thrives on managing those tasks.

Xoxo

Raquell

Four Reasons Small Business Owners / Entrepreneurs Should Set Goals

This post was originally published on January 11, 2019. It has been updated as of March 3, 2020

4 Tips To Help You Achieve Your Goals in 2020

The first quarter of the year is almost over. If you’re still on the fence about the goals you want to accomplish this year, I have a few tips on how to make sure you set those goals and achieve them.

Set Lofty Goals

Setting lofty goals give you purpose. They help you focus. And if you set a huge goal, it will stay at the forefront of every decision you make in the coming year. Big, bold goals for some can be daunting, but if you break it down into small achievable steps, it will allow you to experience success along the way. Incremental achievements will help in building momentum, increasing confidence, and encouraging you to not give up along the way. The more you can break the goal down into small achievable steps, the higher your probability of achieving the ultimate goal.

Don’t Let Another Person’s Goal Determine Yours

Measuring someone else’s success can be damaging. Everyone is different. Every business is different. Even if your friend is a virtual assistant just like you are, the goals you set for your business will and should be different. If you set a goal to mirror what someone else is doing, it’s no longer your goal. Be sure the goals you set are goals you can achieve based on your business, personality, and lifestyle.

Know What Your Success Will Look Like

If you don’t know what accomplishing your goal will look like, you need to write it down now. A clear goal should have a precise result. Clear goals allow you to create concrete plans and steps to achieve that goal. You will know what that goal looks like, and you will have well thought out steps along the way. Hope is not a strategy. Increase the probability of you achieving your goal by knowing what it will look like when the year is over.

Know Why Your Goal Is Important

When you know why achieving your goal is essential, you’ll have a stronger sense of purpose to achieve that goal. This sense of purpose should keep you motivated the entire year. Things may happen along the way to discourage you, but if you know why your goal is essential, and why you want to achieve the goal, you will push through even through the rough patches.

Setting a goal is more than merely saying you want something to happen or that you want to be successful. To be successful at achieving your goal, you must clearly define it and understand why the goal is essential to you. By practicing these four tips, you’ll be able to achieve your goals with confidence and enjoy the satisfaction of succeeding in what you set out to do.

Original Blog Post

One of the first things I was told to do when I started my business was set goals. What do you want to accomplish? Where do you see yourself a year from now? Three years from now? Five years from now? Create your business plan with these goals in mind. So...that’s what I did. I mapped out what I was going to do and how many clients I would have by the end of 2019.

Those goals have changed and evolved to something BETTER but I still have them. It’s what keeps me hustling each day and pitching potential clients every time I see a job opportunity I want. You have to set goals if you want to be successful.

I’ve come up with FIVE reasons small business owners or entrepreneurs should set goals when they begin their journey.

Focus.

When you set goals - it helps you remain focused on those goals and achieve them. When you are constantly focused on your goals you will do what it takes to achieve them. Don’t waste your time or energy on anything that distracts you from that focus.

Motivation.

Goals give you something to strive for. They keep you motivated. Goals motivate you to get up every morning and do what you need to do to succeed. You are going to face obstacles. There will be people or events that get in the way of your focus but as long as you remain motivated, you will never stop working on your goals.

Accountability.

Goals are meant to keep you accountable. No one has to know what those goals are but you. Knowing them, writing them down, looking at them at least 2-3 times a week will keep you accountable for achieving them and reminding you why you started this journey in the first place.

Progress.

Don’t just set immediate goals, set future goals as well. Where do you see your business in six months? In two years? By setting goals you can map your progress. Set a benchmark for each goal that you write. One of my benchmarks is to have one paying retainer client by the end of February. But if I don’t stay focused, motivated, or hold myself accountable, then I probably won’t achieve that goal.

If you haven’t done so already as a small business owner or entrepreneur, sit down, take a minute and figure out what your goals are and where you want to see yourself a year from now. If you need help figuring out what your goals are or if you’re having problems achieving them, this article may help.

Go set goals. Let’s rock this!

Xoxo

Raquell

What's Your Word of the Year for 2022

This post was originally published on January 2, 2019. It has been updated as of December 28, 2021.

One thing I’ve learned about in the last five months is that showing your face on your social media is important!

I’ll let you in on a little secret.

I hate taking pictures and I hate myself on video.

I’m not necessarily shy. I’m not an introvert.

But I do have a fear of putting myself “out there" like that.

Times have changed. When I started my virtual assistant business, the necessity to make videos on an ongoing basis and reels did not exist. And that was only 3 years ago.

Now, if you want to be successful you have no choice. So in 2022, I’m going to embrace taking more pictures, creating videos and reels; and putting my face on my social media.

So, my word for 2022 is VISIBLE

*****2019’s post*****

January 1, 2020, has come and gone.

Can you believe it?

A new year brings fresh starts, new possibilities, and new goals.

Did you have a great 2019?

I did! I started a new business, made a whole bunch of online friends who kick-ass as coaches, graphic designers, social media managers, podcaster’s and more! Whether you had an awesome 2019 or not, it’s a new year with a clean slate and I want you to skyrocket through 2020 full throttle with a purpose.

This year I ditched the “new years resolution” hype that always left me feeling guilty if I slipped up and didn’t accomplish what I set out to do. Instead, I picked a word of the year. Last year I picked ELEVATE (see last year’s post below). And I succeeded. I elevated my life personally. I elevated my online business. I elevated my relationship with Christ.

I think that’s a pretty damn good year.

For 2020, my word of the year is CREATE!

I picked CREATE as my word of the year because I’m on a mission to quit my part-time job by creating a passive stream of income.

I started an Etsy store.

I started a new Blog.

I plan to start a Shopify store before May 1.

Plus, I still have Virtual Assistant and Pinterest clients.

So yeah, I’m busy…but I’m NOT tired. I’m STOKED! I’m EXCITED! I’m on a MISSION!

I’m hoping this year brings about all the wishes and dreams I have for myself and for my kiddos and my fellow online entrepreneurs.

Have you picked a Word of the Year?

If you haven’t or are wondering how here are a few things you can do to help you come up with your word of the year.

What Area of Your Life Would You Like To Change?

Reflect on your life right now. Is there anything in your life you’d like to change, improve or upgrade? Are you struggling with anything?

Brainstorm A List Of Word Choices.

Now that you’ve reflected, what words come to mind? Grab your journal or a piece of paper or pull up the notes app on your phone and free-write every word you can think of. Give yourself several options. Look at the list and determine if any of the words are actionable. Are any of the word choices something you can put into action every single day for the next year? I picked the word CREATE because it is actionable. I’m going to create coffee mug designs and sell them in my Etsy store. I created a worship journal that I self-published on Amazon and I have plans to create more. I’m going to create and sell a bunch of stuff in my Shopify store.

The word CREATE is actionable. So, whether or not I create one mug or 100 mugs, 1 journal, or 20 journals, I’m already on my way toward a creative year.

Pick A Word Of The Year

Don’t allow yourself to pick more than one word. You might be tempted to pick more than one word once you see your list but the point of this word of the year is to focus on ONE thing you can be purposeful about. Pick the one word you know will help you create action steps so you will be successful. Once you pick your word of the day, print your word out and make it visible so you can see it every day and begin to put it into practice each and every day.

I hope these steps help.

Let me know in the comments what word you picked and why.

*****2018’s post*****

What’s your “anchor” word or “power word” for the year? I’ve seen a lot of this in several #womenempowerment or #virtualassistant groups I’m in since becoming an entrepreneur. It’s weird to write that. I never thought I’d be an entrepreneur. My father was an entrepreneur so I guess I got the bug from him. The excitement I feel about it is hard to explain. But I’m ecstatic about helping other #entrepreneurs and #smallbusinessowners with their businesses.

Power Word.

Most of the posts I’ve seen are about selecting a power word or anchor word that you use to motivate you to succeed as an entrepreneur the entire year. The first word that came to my mind when I began my VA business was “elevate.”  As an entrepreneur, I wanted to elevate my business so it’ll be one of the go-to virtual assistant companies online. I want it to be successful. I want to work with amazing clients. If that means I only work with ONE client. I’ll be happy with that. If I work with TEN clients, of course, I’ll be happy with that as well. But what I really want is to provide EVERY client with the best service possible. So...my power word or anchor for the year is

ELEVATE!

Six other power words I think ALL entrepreneurs should aspire to are:

Growth.

Not just for you, but for your clients or customers as well. If your clients see growth and they can attribute that growth to something you helped them with - then they will continue to be a client or customers.

Grind.

Every day. This is something I know I’ll have to do to grow my business. I can’t take days off. At least not right now. One day I know I’ll be able to, but starting out, I know I need to grind each day so my business will be a success.

Hustle.

Hustling for clients every day is a must. In whatever form that takes, I have to do it actively. Whether you are an online business owner who sells clothes or jewelry, a stylist looking for new hair boos, a consultant looking for your next speaking engagement or company - we all have to hustle.

Visibility.

One of my virtual assistant offerings is social media management. Some companies don’t realize the potential or customer growth they can achieve just by growing their social media presence. Not only must your client be on social media - you must be on social media as well. It’s a must. Especially if you do not have a website. At the minimum, you need a Facebook page so your client has somewhere to go to read about you and know you’re legitimate.

Dream.

Dream big. Whatever your goals are for your business AND personal life, dream big. If you dream BIG then you will GRIND and HUSTLE to make those dreams come true.

Balance.

Find a true balance between work and your personal life. You MUST or you’ll burn yourself out. Your business needs you - but more importantly, your FAMILY needs you to be active and present in their lives. After all, you are doing this for them. You are growing a legacy for them to have and to be proud of when you’re gone.

I hope these power words/anchor words help you. Use these or find your own. Find a word that will continue to motivate you every day this year.

xoxo

5 Things Every Virtual Assistant Should Do When Starting Out

The last two weeks have been...interesting...to say the least. I started my new business as a Virtual Assistant and Social Media Manager.

Do I have any clients yet? HA! And sadly...NO. But that’s not going to stop me. Every new business has to start somewhere and just like a brick and mortar business...I just need one customer...or client...to walk through the door (or email me :-)). Until that happens, I’m preparing myself.

There are five things I’ve learned that every Virtual Assistant should do when starting out.

1. Claim your website URL. If you’ve decided on the name of your business, claim this as soon as possible. You want to make sure that a) no one else is using it, and b) even if you’re not ready to build your website, your URL will be safe until you do.

2. Claim your Social Media. Facebook, Instagram, Twitter, LinkedIn - claim them. You want to be able to market yourself on social media. Plus, one of the first things a potential client is going to ask you is where can they find you online. And if you’re not ready or can’t afford the expense of a paid website, you need social media to market your business AND a place for a potential client to go to find you.
   
   

   RELATED: What Exactly Does A Virtual Assistant Do?

3. Find a niche to target. I can admit this is where I’m struggling. How can I find a niche to work in when I don’t have my first client yet. Right now I’ll just be happy to get one client to work with. I have ideas and I’m going to diligently work in that direction. I’m narrowing down the niche I want to work in and finding groups to join. Wish me luck!

4. Be real clear about the services you want to offer. When I first completed my website my services weren’t clear and there was “too much” of it. After I got a few people to look my website over, they encouraged me to narrow it down or group some of it together so a potential client wouldn’t have too much to read. You can have several service packages you offer, in which you can show a potential client when the time comes, but as much as possible on your website, narrow it down for easier reading.
   

   RELATED: Rock Your First Discovery Call!

5. Grow your email list. Seems kind of hard when you don’t have any clients and you’re probably struggling to come up with content. But one of the first things I was told to come up with was a “freebie” so you can grow your email list, which will hopefully lead to clients.  

And this leads me to “my freebie.” At least one I’ve come up with for now that was actually easy. My to-do list when I set up my business. Now...I’m sharing it with you. This VA To-Do List SAVED ME!!! Click below and find out the exact steps I took to start my VA business!

If you are a new VA I hope you find it helpful and I wish you luck on your new journey.

xoxo

Welcome to Skyrocket Virtual Solutions: Virtual Assistant and Pinterest Management Services

Skyrocket Virtual Solutions is here for all your Virtual Assistant and Pinterest Management needs.

Let me give you back the precious time you’ve been spending away from your family or doing the things you love. Or, if you’re a new small business owner and unsure where to start, SVS can get you started on the right path to skyrocket your Pinterest business account and/or online business.

Why You Need To Hire A Virtual Assistant

• You’re constantly busy and feeling overwhelmed.

• You spend too much time on routine tasks.

• You’re unable to concentrate on the big vision you have for your business.

• You’re ready to scale.

• A virtual assistant frees up your time and energy.

• It makes your business more efficient.

Why You Need To Hire A Pinterest Manager

• You aren’t familiar with Pinterest.

• You’re using Pinterest personally, however, you’re not sure how to use it for your business.

• Need help setting up your Pinterest business account.

• Your engagement has stalled.

• You don’t have time to manage your account.

• It will save you time and money.

• A Pinterest Manager can help you stay consistent on Pinterest.

• A Pinterest Manager understands both Pinterest analytics and Google analytics.

If you would like to learn more about the custom services you can receive from Skyrocket Virtual Solutions, see what Virtual Assistant services and Pinterest Management packages we have to offer. Then, schedule a 20-minute free consultation today.

Questions? Send them to skyrocketvirtualsolutions@gmail.com

Let’s chat soon!